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THE WORLD FANTASY CONVENTION ART SHOW IS A JURIED SHOW.
If you have previously exhibited in a World Fantasy Convention Art Show in 2 of the last 4 years (please tell us which ones—we are required to check), have been a Guest of Honour at a World Fantasy Convention, have been a World Fantasy Award winner, you are exempt from the jury selection process. You may apply without any further steps.
We will send all of your Art Show paperwork (acceptance letter and digital control sheets) to your e-mail address. Bid sheets will be provided for you upon your arrival at the convention. However, if you would prefer your paperwork to be sent to you by mail (Canada Post/USPS), please indicate this on your application form and include a large SASE with 2 oz. (~60 g) postage for your confirmation materials. You may also use an International Reply Coupon or ask for the postage equivalent.
What To Send Us
At least 3 but no more than 6 samples must be included in your submission. Samples may include tear sheets, photos, magazine covers, or slides. Please don't send originals of any kind, full-size prints, or transparencies. Digital samples of your work are preferred, provided that the size of the e-mail containing the samples is no more than 2 MB (send multiple e-mails if necessary) and the files are formatted as JPG, GIF, or PNG. If there is a website that contains samples of your work, a link to your portfolio is likely all we will need. Please send your digital submissions to email@example.com. If you would like your physical samples returned to you, please include a SASE large enough to hold your samples, with sufficient postage. You may also use an International Reply Coupon or ask for the postage equivalent.
Please send your Art Show application form with your jury materials to the address indicated on the form. DO NOT SEND THE FEES UNTIL YOU ARE APPROVED! Sending the form will allow us to put your name on your space as soon as the jury has approved your work without the delay of another mailing. If you are approved for the show, then we will send you a confirmation e-mail (or letter, if preferred), and an invoice for your space at that time. If you are not approved, we will send you notice of that as well.
If you are unable to attend World Fantasy Convention 2012, then you may designate an agent to represent you at the show. Your agent will be responsible for the delivery of your artwork to and from the show, the setup and teardown of your display, and making any other decisions as necessary. You must provide them with a signed letter authorizing them to act on your behalf, and list their name and contact information on your application form. Artwork without written authorization will not be allowed in the Art Show. All agents must be attending members of the convention.
If you cannot personally attend or appoint an agent to bring your art to the convention, you may arrange to ship your work to the show. The shipping address for artwork will be included in your confirmation letter. All art shipped to the show must be sent pre-paid. Foreign (non-Canadian) artists are requested to use our customs broker (information TBA). Please include a cheque or money order for the return shipping fee (equivalent to the cost of shipping your art to the show). Any unused portion of this shipping advance will be refunded. Please use reusable packing material, and avoid packing peanuts if possible. Include a return shipping label, suggested layout, and the return shipping fee (made payable to "World Fantasy Convention 2012") in a separate envelope inside your package. The convention cannot assume responsibility for damage to mailed-in pieces. Unless otherwise specified, your art will be returned within two weeks of the show via Canada Post/USPS, insured for minimum bid value. We highly recommend that you send your work insured.
There is no mail-in fee above the space rental fee, but you must have a supporting membership for the convention in order to display your mail-in work. A supporting membership is $50 CAD and entitles you to all published materials and to nominate for the World Fantasy Awards. The supporting membership requirement will be waived if you are a past WFC Guest of Honour or if you have won a World Fantasy Award for art.
There will be space for both 2D and 3D work. All 2D pieces will be hung on 4'x4' (48"x48") pegboard panels. We will supply hooks and bulldog clips to hang your work; if any other materials are required, they must be provided by the artist.
Tables are 6'x2.5' (72"x30"). Small 3D artwork should be in a lockable, closed display case. Small items without a case should be securely fastened to a larger display board or device. If possible, please supply shipping boxes with packing materials for 3D art for transport by a buyer.
Please let us know if you have any special needs or requests (e.g., electricity for table displays, free-standing artwork space, etc.), and we will try to accommodate you as best as we can.
All artists (attending, agented, and mail-in) displaying at the World Fantasy Convention 2012 Art Show may also sell multiple copies of a print through the Print Shop at a fixed sale price. There will be a straight 10 percent commission on Print Shop sales. We will have prints contained in boxes at the Control Desk, so please have your prints matted, mounted, shrink-wrapped, or sleeved for protection. In addition, each unique item will require a display copy measuring no larger than 8.5"x11" for our catalogue. Different versions of the same image may share the same display copy, at the artist's discretion. Each print should be clearly marked on the back with the artist's name and address (or e-mail address, if preferred), and the piece's title. No loose, unprotected prints will be allowed in the Print Shop.
Fees may be remitted by cheque or money order in Canadian or American funds, made payable to "World Fantasy Convention 2012." You can also pay using credit card or PayPal.
Panels are $50 CAD per 4'x4' panel, with a maximum of 4 panels per artist. Tables are $50 CAD per 6'x2.5' table, with a maximum of 2 tables per artist. Half- and quarter-tables are also available at a pro-rata cost.
There is a maximum of 4 units (total panel and table space) per artist. If you need more, please ask and we will do our best to accommodate you (after the initial cut).
We will charge a 5 percent commission on any Art Show sales. We will charge a 10 percent commission on any Print Shop sales.
Payment For Sales
Artists will be paid for sold artwork between four and six weeks after the convention. No payments will be made at the convention. Cheques will be made out to the artist's legal name as shown on the application form, unless another payee or business name is specified.
All pieces are sold without any reproduction rights.
If you wish to bring a special display for your art, we will try to accommodate you. All such requests will be handled individually. Be prepared for the art show staff to handle your sold artwork. Please provide packing materials for small 3D objects.
There will be an Art Show Reception on Saturday evening at 8:00 p.m. in the foyer outside the Art Show.
There will be awards: Best in Show, Judges' Choice, Members' Choice, Chair's Choice, and Honourable Mentions.
All judgements and decisions of the Art Show Manager are final. By submitting a completed application form, you agree that you have read and will abide by these rules.
1. Artists are encouraged to show predominantly new works of a fantasy, horror (dark fantasy), or similar theme. Science fiction art with fantasy elements is also acceptable. Only original artwork will be hung in the show. There will be no "resold" artwork allowed, except if it is approved by the Art Show Manager for display only. All work must be the property of the artist exhibiting at the show. An agent may be designated to bring artwork to and from the show.
2. Single, signed copies of "fine art prints" from a limited edition (100 or less) may be displayed in the main art show. These prints are hand-made by the artist from a physical object (e.g., lithographic stones, etching plates, silk-screens, photographic material, etc.). "Mechanically produced prints" are entirely produced by a mechanical device without handwork by the artist (e.g., giclee, inkjet, laserprint, offset, colour copier, etc.) from any kind of original (including all-digital). Artists are encouraged to display and sell such art in the Print Shop only. However, one copy of a signed, special edition of a mechanically-produced print may be hung with original artwork and sold at auction, provided that the finished product is enhanced with some degree of handwork (e.g., colour wash, other detailing, etc.) and no other copies of that product are offered anywhere else at the convention. Otherwise, digitally-created artwork must be classified as "prints," even if is listed as "1 of 1;" it cannot be classified as "original."
3. World Fantasy Convention 2012 reserves the right to refuse the exhibition of any piece for any reason. Any copyrighted character contained in artwork MUST have a copyright notice on the face of the artwork itself. Works that are judged to be libellous, plagiaristic, obscene, or detrimental to the value of trademarked characters will not be permitted. Likewise, no artwork assembled from commercial patterns, kits, or molds is permitted. If you have any questions, please include a sample of the questionable piece with your jury materials. If problems arise, you may be requested to not show a particular piece. If an authorized agent of the copyright or trademark holder complains about the presence of the artwork in the show, we must (at minimum) change its status to NFS (if you do not have written permission to use the property; we strongly suggest you get permission before using any copyrighted character).
4. All 2D artwork must be matted, mounted, or framed. When hanging, please allow enough room for bid sheets. Small 3D artwork must be in a lockable, closed display case. Small items without a case should be securely fastened to a larger display board or device. World Fantasy Convention 2012 is not responsible for theft or damage to small pieces displayed without these precautions.
5. Our panels are 4'x4' pegboard. Your artwork will hang from pegboard hooks with bulldog clips, which we provide. If your artwork can't be clamped with a standard bulldog clip, you must provide secure mounting hardware compatible with a standard pegboard hook. If you intend to hang a business card holder, keep in mind that it must not interfere with artwork or bid sheets; the art show staff will not be responsible for supplying business cards or flyers.
6. All artwork must be clearly labelled. A bid sheet must be made out for all pieces, regardless of whether a given piece is for sale; a piece that is not for sale will be marked "NFS" on its bid sheet. The artist's name, piece title, and address (or e-mail address, if preferred) must appear on the back or bottom of each piece.
7. Once entered in the show, no piece may be withdrawn before the close of the show on Sunday, nor may the conditions of sale (including amount of minimum bid, quick sale price, NFS status, etc.) be changed without the express approval of the Art Show Manager.
8. The World Fantasy Convention Art Show will be set up on Wednesday evening and/or Thursday morning (hotel access pending). Art will be accepted for display starting from noon on Thursday. If you cannot reclaim your own artwork at the end of the show, please make prior arrangements with the Art Show Manager for your agent.
9. Four or more written bids at silent auction will send a piece to live auction. All bids are in whole Canadian dollars. A piece that receives three bids or fewer will be sold to the highest bidder on its bid sheet. Pieces that go to live auction but receive no additional bids will be considered to be sold to the highest silent auction bidder. Art with no bids may be sold for their listed minimum bid price on Sunday, unless the artist has selected "No Sunday Sale" on the bid sheet.
10. There will be a Quick Sale option for buyers. If there are no bids on the piece, it may be purchased immediately for the price you set (we recommend at least 150 percent of the minimum bid). The piece will not be able to be removed from the show until pickup on Sunday, so it will still be displayed and eligible for awards. If you do not wish to use this option, please put N/A in that space on your control sheet.
11. Photography will not be allowed within the Art Show without the express permission of the Art Show Manager and the artist. Press photographers may be allowed to take wide-angle shots of the room, or photograph a particular artist's panels, but only with permission from the Art Show Manager.
12. Sold artwork that has been unclaimed by 3 p.m. on Sunday will be returned to the artist. Artists reserve the right to contact any bidders who have failed to remit payment. All unsold artwork must be removed by 5 p.m. on Sunday, or it will be considered to have been abandoned, unless prior arrangements have been made with the art show (i.e., mailed-in artwork). Artwork that has been abandoned will become property of World Fantasy Convention 2012.
By submitting a completed application form, you agree that you have read and will abide by these rules.
Precise paperwork instructions and a timeline will be sent with your confirmation materials.
You can download the Art Show Entry and Application Form as a RTF or PDF file. Please either mail the form to the address listed on the form, or fill it out electronically and e-mail it to firstname.lastname@example.org. You can pay your fees via the mail-in form, or via PayPal. Applications will be received until July 31, 2012. Artists will be contacted by the end of August.
The following artists are coming to World Fantasy Convention 2012 as of 20 October 2012. Would you please inform email@example.com of any change in your contact information.
• D.L. Sproule
Richard A. Kirk
She was born in Butte, Montana, back in 1965. If you're good at math, you'll have
deduced that she's currently twenty-nine. In fact, she's been twenty-nine for a while and has no
intention of getting any older. Fiction authors don't obey the laws of space and time, they invent
them. Don't argue, or she'll make up a dragon right behind you...
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